Horizon 2017 icon

Horizons FAQs


Where will the conference be held?

The 2017 Europe Horizons event will be held at Melia Barcelona Sarria, Av. de Sarrià, 50, Barcelona, Spain 08029.

The 2017 U.S. Horizons event will be held at The Ritz Carlton, 921 Canal Street, New Orleans, Louisiana 70112.

What are the dates of the conference?

Barcelona: April 3-5, 2017

New Orleans: April 24-26, 2017

Who would benefit most by attending Horizons 2017?

Horizons 2017 will benefit clients working in the regulatory and clinical trials industry interested in: interactive roundtable discussions with key industry leaders, industry peer presentations, case studies, peer networking and product training.

The event is open to all PAREXEL clients 21 years of age and older. PAREXEL reserves the right to cancel an attendee's registration or request that an attendee leave the event if that individual is engaged in competitive, harmful, or disruptive behavior. If an attendee is notified that their registration has been cancelled, it is the attendee’s responsibility to cancel hotel and travel arrangements.

When will the agenda be posted to the website?

We are working on assembling the agenda for the meeting and will post it on the website soon. The website will be continuously updated, so please remember to visit the page for updates. Those who have registered will also receive email updates when the agenda is posted.

Will any of the sessions at the conference be recorded?

No, the only way to view the sessions is to attend.

What is the dress code?

Conference: Business Casual
Evening Events: Casual dress, please bring clothing to accommodate the weather conditions.

Are meals provided during the conference?

PAREXEL provides breakfast and lunch during the conference as well as a welcome reception on the first evening and dinner on the second evening. All other meals are on your own.

Will there be a welcome reception and outing/dinner this year?

Yes, the welcome reception will be scheduled on the first evening and the outing (which will include dinner) will be held on the second evening. Details will be posted to the website soon.

What are the evening events?

Horizons EU | Barcelona, Spain



Horizons US | New Orleans, Louisiana, USA


I have special needs. How do I advise you of my requirements?

Please indicate any special needs via the registration page.  We will contact you to ensure you are accommodated throughout the meeting. Contact Horizons@PAREXEL.com if you have any questions.

I am not a U.S. resident. do I need a visa to travel to New Orleans, Louisiana for this conference?

Some attendees who are non-U.S. residents may require a visa to enter the United States. Check with your local embassy to determine your personal travel requirements. All visa applicants are advised to apply for their visa as soon as possible as it may take up to or longer than three months to obtain a travel visa. 

Note that a "Letter of Invitation" will not be released until a registration has been submitted and paid in full. Once you are registered and confirmed for the event, submit your request for this letter by sending an e-mail to Horizons@PAREXEL.com. We will advise you on what is required in order for us to send you the letter of invitation.


How do I register for Horizons 2017?

Click on the “REGISTER” button at the top of this page to begin the registration process. Once your registration is complete, we will provide updates on the latest conference news, agenda, speakers and activities. Group registrations are also available for 4 or more attendees registering at one time. Contact Horizons@PAREXEL.com for details.

Why do you require an emergency contact?  Who should I list for my emergency contact?

Your safety is our priority during the event.  In the event of an emergency or illness, we want to be certain to have contact information for your emergency contact designee. Your emergency contact should be a close relative or friend that we can contact at any time.  This information will only be used by PAREXEL or emergency personnel if needed.

What if I have a food allergy and/or dietary restrictions?

You will have the ability to list your dietary requirements when registering and we will work with the hotel to ensure your needs are met for each meal.

What are the conference registration fees?

Fees for attendees are as follows:

Early Bird Rates (book by January 20)

For Barcelona, Spain: €710

For New Orleans, Louisiana USA: $795

Regular Rates (booked after January 20)

For Barcelona, Spain: €800

For New Orleans, Louisiana USA: $895


Group Rates for both events
Get one free registration for every 4 registrations (per conference location).  Group rates are based on early bird and regular rates as listed above. All group members must register at one time to receive a discounted rate that will equal one free registration.  Groups must register to attend one location. Discounts cannot be applied to groups split between conference locations. Select Group Registration on the registration page.

Speaker Rates
PAREXEL offers complimentary registration and lodging (room + tax only) for speakers, as long as your company policy allows you to accept them. Speakers can select "speaker" on the registration form. You must be accepted to speak to be approved for a speaker registration at no cost. Speakers will be required to book hotel and submit credit card for incidentals. Room and tax charges will be paid for by PAREXEL.

Contact Horizons@PAREXEL.com if you have any questions about group or speaker registrations.

What does my registration fee include?

Registration for Horizons 2017 includes:

  • Pre and post conference education sessions
  • Full conference pass for all sessions
  • Lunch and breaks during main conference days
  • Two Evening Events (including dinner and transportation)
  • Access to all of Horizons 2017 presentation materials 


Note: Hotel accommodations are not included with registration fees. See below for information on hotel reservations.

What are acceptable methods of payment for registration?

Credit cards (VISA, MasterCard and American Express) are the only accepted method for payment. Our registration site is a secure site and all of our payments are processed by a highly respected payment service. If you have any questions regarding payment, please contact Horizons@PAREXEL.com.

What are the payment terms?

Payment for all conference fees is due at the time of registration. Credit card payments will be processed within one week of your confirmed registration and a receipt will automatically be emailed to you.

Will I receive a receipt for my registration payment?

Receipts can be printed from the final registration page.  Click on "Receipt/Invoice" and a PDF of your receipt will be shown.  You can print to keep for your records.

I have registered. How do I see or check my registration selections (ex. track selection)?

For individuals, you will see a page at the end of the registration process that details all of your selections. You can print this page to keep for your records.

For groups: you will see a page at the end of the registration process that lists all group members with an icon on the right where you can "view details" for each person. Click on this link and a detailed list of for that group member will be shown. This detailed list can be printed for your records.

Each person who registers, whether as individual or group will receive a confirmation once registrations are processed in our system.  These will include details from your registration. If you need to make changes, just log back into the system and select "Modify".

How do I review or make changes to my registration?

If you would like to view, change/update your registration at any time, click "Update My Registration" from the registration page. Sign in with your last name and email address and you will be able to navigate through the registration pages to view/change various sections.

What if I need to cancel?

If you are unable to attend after completing the registration process, you have the option to either transfer your registration to a colleague or receive a full refund.

Please contact Horizons@PAREXEL.com if you need to transfer or cancel your registration.

Where do I pick up my name badge and materials for the conference?

Barcelona: Check-in/registration area to be confirmed

New Orleans: LaFayette Foyer - Level 2

Registration hours for both events will be listed soon.


Are hotel accommodations included in my registration fee?

Hotel accommodations are not included as part of your conference registration. PAREXEL has secured a block of hotel rooms at a discount rate at our host hotels for Horizons 2017. Please see below for details.

Horizons EU | Barcelona, Spain

Melia Barcelona Sarria
Av. de Sarrià, 50
Barcelona, Spain 08029

Group Rate:
€160.00/night + taxes for double room/individual use
€170.00/night + taxes for double room/double use
Superior category rooms are available at additional prices.
To book your reservation, please access PAREXEL’s reservation portal

Horizons US | New Orleans, Louisiana USA

The Ritz-Carlton
921 Canal Street
New Orleans, Louisiana 70112

Group Rate:  $259 + taxes Single/Double
To book your reservation, please access PAREXEL’s reservation portal


Conference attendees must reserve their own rooms through the hotel. Rooms rates are offered at a special discount. Please contact the hotel for assistance with your reservations, if needed.

Hotel Booking Information for speakers:

If you are speaking at Horizons, you are required to book your hotel room through the links above. PAREXEL will pay for your room & tax and you will be responsible for incidentals. A credit card will be required to guarantee your room and for all incidental costs. If you have any questions, please contact Horizons@PAREXEL.com.

Do I need to make my own hotel reservations?

Meeting attendees are responsible for making their own hotel reservations and payment or all hotel fees. You can book your hotel through the hotel reservation portal.  A credit card is required to guarantee your hotel sleeping room reservation.

How do I book my hotel to ensure I receive the group booking discount?

Barcelona: In order to secure the group discount rate, you must make your hotel reservations through the hotel website or by calling the hotel by March 1, 2017 After March 1, 2017, the group rate and/or hotel rooms may not be available.

New Orleans: In order to secure the group discount rate, you must make your hotel reservations through the hotel website or by calling the hotel by March 22, 2017 After March 22, 2017, the group rate and/or hotel rooms may not be available.

A credit card is required to guarantee your hotel sleeping room reservation.

Click here for the hotel reservation portal.

What are the hotel room rates?

Group room rates are subject to applicable VAT which is currently 10%. A €2,47 per person/night tourist tax will be applied to all reservations.

New Orleans:
Group room rates are subject to applicable state and local taxes (currently 13%, plus a $2.00/room/night occupancy fee) in effective at the time of check-in, as well as the New Orleans Convention & Visitors’ Bureau assessment of 1.75% of each room rate, per room per night.

What is the cut-off date for making hotel reservations?

Barcelona: The hotel room reservation cut-off date is March 1, 2017. The hotel may provide hotel rooms as long as they are available after this date. However, we suggest you book as soon as possible to secure your hotel room as the hotel may quickly sell out. PAREXEL does not guarantee room availability or conference rate after March 1, 2017.

New Orleans: The hotel room reservation cut-off date is March 22, 2017. The hotel may provide hotel rooms as long as they are available after this date. However, we suggest you book as soon as possible to secure your hotel room as the hotel may quickly sell out. PAREXEL does not guarantee room availability or conference rate after March 22, 2017.

Will transportation be provided to/from the airport?

We do not provide transportation to/from the airport, but we are working with the hotels to provide some suggestions regarding city transportation. Additional details will be provided soon.

Transportation for off-site evening activities as part of the event will be provided for all attendees.

How long does it take to get from the airport to the hotel?

Barcelona:  The airport is approximately 13 kilometers from the hotel. Depending on traffic, this trip can take between 15 to 30 minutes.

New Orleans:  The airport is approximately 16 miles from the hotel. Depending on traffic, this trip can take between 30 to 60 minutes.


How do I submit a Call for Abstracts to speak at the conference?

Calls for submissions for the conference can be submitted through this webpage.

I am speaking at Horizons. What do I need to present?

As a presenter at Horizons, you will receive a complimentary registration and hotel room (room+ tax only). Some of the responsibilities of your job as a speaker will include:

Submitting an abstract (for both events)
Due November 18, 2016

Submitting your final presentation
Barcelona Event Due: March 1, 2017
New Orleans Event Due: March 24, 2017 

Submitting a brief personal biography
Barcelona Event Due: December 1, 2016
New Orleans Event Due: December 1, 2016

I am a speaker at the conference. Why do I have to provide my credit card to the hotel if PAREXEL is paying for my room?

PAREXEL will pay for speaker hotel rooms (when acceptable by the speaker's company) including room and taxes only.  These charges will be billed directly to PAREXEL. Speakers are responsible for all incidental charges.  Your credit card will guarantee your reservation and cover those incidental charges.




Contact Horizons@PAREXEL.com for any additional questions.